Sunday, 19 April 2015

MIS Office Automation

      The use of computer is to execute a variety of office operations, such as word processing, accounting, and e-mail. Office automation almost always implies a network of computers with a variety of available programs


   

      Office automation refers to the varied Computer machinery and Software used to digitally create, collect, store, manipulate, and relay office information needed for accomplishing basic tasks. Raw data storage, electronic transfer, and the management of electronic business information comprise the basic activities of an office automation system. Office automation helps in optimizing or automating existing office procedures. The backbone of office automation is a LAN, which allows users to transfer data, mail and even voice across the network. All office functions, including dictation, typing, filing, copying, fax, Telex, microfilm and records management, telephone and telephone switchboard operations, fall into this category. Office automation was a popular term in the 1970s and 1980s as the desktop computer exploded onto the scene.

Advantages are:
  1. Office automation can get many tasks accomplished faster.
  2. It eliminates the need for a large staff.
  3. Less storage is required to store data.
  4. Multiple people can update data simultaneously in the event of changes in schedule
5.     Businesses can easily purchase and stock their wares with the aid of technology. Many of the manual tasks that used to be done by hand can now be done through hand held devices and UPC and SKU coding. In the retail setting, automation also increases choice. Customers can easily process their payments through automated credit card machines and no longer have to wait in line for an employee to process and manually type in the credit card numbers.
6.      Office payrolls have been automated which means no one has to manually cut checks, and those checks that are cut can be printed through computer programs. Direct deposit can be automatically set up and this further reduces the manual process and most employees who participate in direct deposit often find their paychecks come earlier than if they'd have to wait for their checks to be written and then cleared by the bank.
7.      Other ways automation has reduced employee manpower on tasks is automated voice direction. Through the use of prompts, automated phone menus and directed calls, the need for employees to be dedicated to answer the phones has been reduced, and in some cases, eliminated.

      The term office automation refers to all tools and methods that are applied to office activities which make it possible to process written, visual, and sound data in a computer-aided manner.
     Office automation is intended to provide elements which make it possible to simplify, improve, and automate the organization of the activities of a company or a group of people (management of administrative data, synchronization of meetings, etc.).
     Considering that company organizations require increased communication, today, office automation is no longer limited to simply capturing handwritten notes. In particular, it also includes the following activities:
  • exchange of information
  • management of administrative documents
  • handling of numerical data
  • meeting planning and management of work schedules
    The term "office suite" refers to all software programs which make it possible to meet office needs. In particular, an office suite therefore includes the following software programs:
  • word processing
  • a Spread sheet
  • a presentation tool
  • a Database
  • a scheduler
The main office suites are:
  • Open Office  (freeware)
  • Apple Works
  • Corel word Perfect
  • IBM/Lotus Smart Suite
  • Microsoft Office
  • Sun Star Office
Example:
 

Products:

 
Types:
 


 
 
EDMS - Electronic Document Management System
  EDMS - electronic document management system is a software program that manages the creation, storage and control of documents electronically. The primary function of an EDMS is to manage electronic information within an organization workflow. A basic EDMS should include document management, workflow, text retrieval, and imaging. An EDMS must be capable of providing secure access, maintaining the context, and executing disposition instructions for all records in the system.
One should always look for an EDMS that provides:
  • Security control: This function controls which users have access to which information. Any system that you use must be able to protect not-public records as defined by the MGDPA.
  • Version Control: The EDMS should allow users to add documents to the system and designate a document as an official record. It should also automatically assign the correct version designation.
  • Metadata Capture: The EDMS should allow you to capture and use the metadata appropriate for your agency.


Some of the EDMS providers::


   
 Electronic messaging:



59 comments:

  1. Thanks you for sharing the article. The data that you provided in the blog is infromative and effectve. Through you blog I gained so much knowledge. Also check my collection at machine learning online course Blog

    ReplyDelete
  2. I’ll grade this blog as an A and it shows how much effort has been put into this.
    https://mastergeek.it/sistemi-di-etichettatura-industriale/

    ReplyDelete
  3. Great survey, I'm sure you're getting a great response. kit cancelli automatici prezzi

    ReplyDelete
  4. wow, great, I was wondering how to cure acne naturally. and found your site by google, learned a lot, now i’m a bit clear. I’ve bookmark your site and also add rss. keep us updated. how to get employees to care about security

    ReplyDelete
  5. The level of required computer security, then, along with what forms of security are implemented, are going to vary significantly as well.https://researchcenter.paloaltonetworks.com/2014/08/palo-alto-networks-news-week-august-8/

    ReplyDelete
  6. Careful planning is usually a good thing, but this is certainly not the case when the list of criteria for selecting a unit is based on misconceptions. fornecedor de divisorias para escritorio

    ReplyDelete
  7. A Computer Scientist figures out how to plan programming frameworks and gains top to bottom learning of the hypothesis of calculation. ExcelR Data Science Courses

    ReplyDelete
  8. nks a lot for one’s intriguing write-up. It’s actually exceptional. Searching ahead for this sort of revisions. UNILEVEL MLM SOFTWARE

    ReplyDelete
  9. The shift to a culture of a remote working workforce has many advantages for employers and employees in many types of roles but requires a work culture change. task list templates

    ReplyDelete
  10. Even a tiny speck of dust can affect the quality of the item you are copying. photostat machine

    ReplyDelete
  11. Great things you’ve always shared with us. Just keep writing this kind of posts.The time which was wasted in traveling for tuition now it can be used for studies.Thanks motori elettrici per cancelli

    ReplyDelete
  12. The size of the workforce also has its say in the composition and configuration of the office furniture. Even small spaces can be converted to valuable spaces with smart and effective furniture. embody chair review

    ReplyDelete
  13. Great post i must say and thanks for the information. Education is definitely a sticky subject. However, is still among the leading topics of our time. I appreciate your post and look forward to more.

    data science course

    ReplyDelete
  14. wonderful article. Very interesting to read this article.I would like to thank you for the efforts you had made for writing this awesome article. This article resolved my all queries.
    Data Science Course

    ReplyDelete
  15. wonderful article. Very interesting to read this article.I would like to thank you for the efforts you had made for writing this awesome article. This article resolved my all queries.
    data analytics course in Bangalore

    ReplyDelete
  16. cool stuff you have and you keep overhaul every one of us

    Correlation vs Covariance

    ReplyDelete
  17. I am impressed by the information that you have on this blog. It shows how well you understand this subject.
    Data Science Certification in Bangalore

    ReplyDelete
  18. I don’t think many of websites provide this type of information.
    Data Science Course in Bangalore

    ReplyDelete
  19. Welcome to the party of my life here you will learn everything about me.
    Data Science Training in Bangalore

    ReplyDelete
  20. Awesome blog. I enjoyed reading your articles. This is truly a great read for me. I have bookmarked it and I am looking forward to reading new articles. Keep up the good work!
    Data Science Certification in Bangalore

    ReplyDelete
  21. Very interesting to read this article.I would like to thank you for the efforts you had made for writing this awesome article. This article inspired me to read more. keep it up.
    Correlation vs Covariance
    Simple linear regression

    ReplyDelete
  22. Very interesting to read this article.I would like to thank you for the efforts you had made for writing this awesome article. This article inspired me to read more. keep it up.
    Correlation vs Covariance
    Simple linear regression

    ReplyDelete
  23. Glad to chat your blog, I seem to be forward to more reliable articles and I think we all wish to thank so many good articles, blog to share with us.

    Data Science Course

    ReplyDelete
  24. I will really appreciate the writer's choice for choosing this excellent article appropriate to my matter. Here is deep description about the article matter which helped me more.

    Data Science Training

    ReplyDelete
  25. This comment has been removed by the author.

    ReplyDelete
  26. Such a very useful article. Very interesting to read this article.I would like to thank you for the efforts you had made for writing this awesome article. data science course in coimbatore

    ReplyDelete
  27. Such a very useful article. Very interesting to read this article. I would like to thank you for the efforts you had made for writing this awesome article.
    Data Science Course in Pune
    Data Science Training in Pune

    ReplyDelete
  28. Great Information sharing .. I am very happy to read this article .. thanks for giving us go through info.Fantastic nice. I appreciate this post.
    Data Science Institute in Bangalore

    ReplyDelete
  29. I need to to thank you for this very good read!! I definitely loved every little bit of it. I have you bookmarked to check out new things you post…
    Data Science Course in Bangalore

    ReplyDelete
  30. It proved to be Very helpful to me and I am sure to all the commentators here!
    Data Science Training in Bangalore

    ReplyDelete
  31. Very interesting blog. Many blogs I see these days do not really provide anything that attracts others, but believe me the way you interact is literally awesome.You can also check my articles as well.

    Data Science In Banglore With Placements
    Data Science Course In Bangalore
    Data Science Training In Bangalore
    Best Data Science Courses In Bangalore
    Data Science Institute In Bangalore

    Thank you..

    ReplyDelete
  32. I feel very grateful that I read this. It is very helpful and very informative and I really learned a lot from it.
    Data Analytics Course in Pune
    Data Analytics Training in Pune

    ReplyDelete
  33. Awesome blog. I enjoyed reading your articles. This is truly a great read for me. I have bookmarked it and I am looking forward to reading new articles. Keep up the good work!
    artificial intelligence course in kompally

    ReplyDelete
  34. Cool stuff you have and you keep overhaul every one of us

    data science interview questions

    ReplyDelete
  35. Very interesting to read this article.I would like to thank you for the efforts you had made for writing this awesome article. This article inspired me to read more. keep it up.
    Correlation vs Covariance
    Simple linear regression
    data science interview questions

    ReplyDelete
  36. Really nice and interesting post. I was looking for this kind of information and enjoyed reading this one. Keep posting. Thanks for sharing.
    360DigiTMG

    ReplyDelete
  37. Amazing post found to be very impressive while going through this post. Thanks for sharing and keep posting such an informative content.

    360DigiTMG Data Analytics Course

    ReplyDelete
  38. I am genuinely thankful to the holder of this web page who has shared this wonderful paragraph at at this place
    business analytics training in Guwahati

    ReplyDelete
  39. Great blog found to be well written in a simple manner that everyone will understand and gain the enough knowledge from your blog being more informative is an added advantage for the users who are going through it. Once again nice blog keep it up.

    360DigiTMG Ethical Hacking Course

    ReplyDelete
  40. Leader in developing embedded system projects, providing Engineering and SCADA solutions using Raspberry pi, Arduino and more.... paas

    ReplyDelete
  41. Highly appreciable regarding the uniqueness of the content. This perhaps makes the readers feels excited to get stick to the subject. Certainly, the learners would thank the blogger to come up with the innovative content which keeps the readers to be up to date to stand by the competition. Once again nice blog keep it up and keep sharing the content as always.

    360DigiTMG Business Analytics Course

    ReplyDelete
  42. Found your post interesting to read. I cant wait to see your post soon. Good Luck for the upcoming update. This article is really very interesting and effective, data sciecne course in hyderabad

    ReplyDelete
  43. This is a wonderful article, Given so much info in it, These type of articles keeps the users interest in the website, and keep on sharing more ... good luck.

    Simple Linear Regression

    Correlation vs Covariance

    ReplyDelete
  44. This is a great post I saw thanks to sharing. I really want to hope that you will continue to share great posts in the future.
    data science course in delhi

    ReplyDelete
  45. Amazing Article ! I would like to thank you for the efforts you had made for writing this awesome article. This article inspired me to read more. keep it up.
    Correlation vs Covariance
    Simple Linear Regression
    data science interview questions
    KNN Algorithm
    Logistic Regression explained

    ReplyDelete
  46. I am really enjoying reading your well written articles. It looks like you spend a lot of effort and time on your blog. I have bookmarked it and I am looking forward to reading new articles. Keep up the good work. data science training in Hyderabad

    ReplyDelete
  47. Amazing Article ! I would like to thank you for the efforts you had made for writing this awesome article. This article inspired me to read more. keep it up.
    Correlation vs Covariance
    Simple Linear Regression
    data science interview questions
    KNN Algorithm
    Logistic Regression explained

    ReplyDelete
  48. I admire this article for the well-researched content and excellent wording. I got so involved in this material that I couldn’t stop reading. I am impressed with your work and skill. Thank you so much. Sentiment Analysis

    ReplyDelete
  49. Very nice blogs!!! i have to learning for lot of information for this sites…Sharing for wonderful information.Thanks for sharing this valuable information to our vision. You have posted a trust worthy blog keep sharing, data sciecne course in hyderabad

    ReplyDelete
  50. Thanks a lot very much for the high quality and results-oriented help. I won’t think twice to endorse your blog post to anybody who wants and needs support about this area. data science training in Hyderabad

    ReplyDelete
  51. A Computer Scientist figures out how to plan programming frameworks and gains top to bottom learning of the hypothesis of calculationdata scientist courses

    ReplyDelete
  52. I feel very grateful that I read this. It is very helpful and very informative and I really learned a lot from it.

    Simple Linear Regression

    Correlation vs Covariance

    ReplyDelete
  53. I wanted to thank you for this great read!! I definitely enjoying every little bit of it I have you bookmarked to check out new stuff you post. Antminer T19

    ReplyDelete
  54. Thank you for sharing wonderful information with us.Really useful for everyonedata scientist courses

    ReplyDelete
  55. Attend The Data Science Training Bangalore From ExcelR. Practical Data Science Training Bangalore Sessions With Assured Placement Support From Experienced Faculty. ExcelR Offers The Data Science Training Bangalore.
    Data Science Training Bangalore

    ReplyDelete
  56. Truly overall quite fascinating post. I was searching for this sort of data and delighted in perusing this one. Continue posting. Much obliged for sharing.business analytics training

    ReplyDelete