Translating the real
concept of the MIS into reality is technically, an infeasible proposition unless
computers are used. The MIS relies heavily on the hardware and software
capacity of the computer and its ability to process, retrieve communicate with
no serious limitations. The variety of the hardware having distinct capabilities
makes it possible to design the MIS for a specific situation. For example, if
the organization needs a large database and very little processing, a computer
system is available for such a requirement. Suppose the organization has multiple
business location at long distances and if the need is to bring the data at one
place, process, and then send the information to various location, it is
possible to have a computer system with a distributed data processing
capability. If the distance is too long, then the computer system can be hooked
through a satellite communication system. The ability of the hardware to store
data and process it at a very fast rate helps to deal with the data volumes,
its storage and access effectively. The ability of the computer to sort and merge
helps to organize the data in a particular manner and process it for complex lengthy
computations. Since the computer is capable of digital, graphic, word image, voice
and text processing, it is exploited to generate information and present it in
the form which is easy to understand for the information user.
The ability of a
computer system to provide security of data brings a confidence in the
management in the storage o data on a magnetic media in an impersonal mode. The
computer system provides the facilities such as READ ONLY where you cannot delete
to UPDATE. It provides an access to the selected information through a password
and layered access facilities. The confidence nature of the data and information
can be maintained in a computer system. With this ability, the MIS become a
safe application in the organization.
The software, an
integral part of a computer system, further enhances the hardware capability.
The software is available to handle the procedural and non procedural data processing.
For example, if you want to use a formula to calculate a certain result, an
efficient language is available to handle the situation. If you are not use a formula but has to resort every time to a new procedure,
the non procedural languages are available. The software is available to
transfer the data from one computer system to another. Hence, you can compute
the results at one place and transfer them to a computer located at another
place for some other use. The computer system being able to configure to the
specific needs helps to design a flexible MIS.
The advancement in
computers and the communication technology has the distance, speed, volume and
complex computing an easy task. Hence, designing the MIS for a specific need and
simultaneously designing a flexible and open system becomes possible, thereby
saving a lot of drudgery of development and maintenance and maintenance of the
system. The concept of user Friendly systems and the end user computing is
possible, making information processing a personalized function. However, the
application of the management principles and practices in today’s complex
business world is possible only when the MIS is based on computer system support.
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